Reserve a Room

 

Please download the Facility Reservation form. Get Form

 

REGULATIONS GOVERNING FACILITY USAGE (download regulations)

(The requesting party is responsible for reading the regulations listed below.)

1. Smoking or use of smokeless tobacco is prohibited on the campus.

2. No alcoholic beverages are permitted on the campus.

3. No tape or tacks are to be used to affix materials to walls, glass, furnishings or draperies. DO NOT POST SIGNS ON GLASS OR WALLS.

4. Area will be reasonably clean upon usage. Refuse and trash is to be discarded into proper receptacles by supervising party immediately after the event.

5. Special equipment not belonging to the University must be removed by the following day. The University reserves the right to move materials left in campus rooms and buildings.

6. Neither signs nor posters publicizing events may be placed on University property without prior permission of appropriate University offices.

7. Food service must be confirmed directly through Chartwells Food Service.

8. Cancellations should be made directly through the University scheduling office. The requesting party is liable for any special expenditures if proper advance cancellation notice is not given.

9. Special maintenance expenditures will be charged to the user or may be included in the rental fee (if any).

10. Items within the facility may not be used unless requested and approved on the reservation form.

 

CONTACT INFORMATION WHILE USING FACILITIES DURING WEEKENDS

Contact the appropriate person or office listed below if an issue arises with your scheduled event during the weekend. Please note that ALL usage of facilities must be scheduled by filling out the Facilities Reservation Form and submitting it to the Scheduling Office for approval PRIOR to the weekend.

Maintenance: (785) 827-5541 ext. 1112 from 3:00pm-11:30pm

After Hours: (785) 577-3971, if no answer (785) 452-5239

Food Service
Kitchen: (785) 827-5541 ext. 6150
Jan Ganzenmuller: (785) 825-5165

Student Development
John Blackwell (785) 342-0077
Kathleen Benton (949) 939-0382

Information Technology: If your event requires any assistance or use of computers, projectors or other I.T. equipment, the event sponsor must make arrangements PRIOR to the event by making an appointment with Jay Krob, Director of I.S. (785-827-5541 ext. 2213)