Satisfactory Academic Progress

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Kansas Wesleyan University has established a framework for evaluating a student’s progress to achieve an educational goal (degree) within an optimum period of time. This includes a qualitative measure (cumulative grade point average) and a quantitative measure (pace toward graduation).

Academic Good Standing: Undergraduate

To be considered in academic good standing, students must meet two standards:

1)    Qualitative Standard: Students must achieve a Cumulative Grade Point Average (CGPA) in compliance with the following:

Credit Hours Earned*

Minimum CGPA for Good Standing

1 -14 (provisionally admitted)

(below subject to dismissal) 1.50

Less than 28 (all undergraduate students)

1.70

28 or greater but less than 44

1.80

44 or greater but less than 60

1.90

60 and over

2.00

* See definition of Credit Hours Earned and Attempted below.

2)    Quantitative Standards:

  1. Maximum Time to Complete Undergraduate Degree: The maximum time frame for students to complete their undergraduate degree is 189 Credit Hours Attempted.   (126 * 150%= 189), and
  2. Pace (Percentage of Completion): Students must successfully complete 66 percent of all credit hours attempted calculated as: **Credit Hours Earned/*Credit Hours Attempted must be at least equal to 66.66% .

*Definition of Credit Hours Attempted: All credit hours attempted at Kansas Wesleyan University and all credit hours accepted for transfer into Kansas Wesleyan University are included in both the Qualitative and the Quantitative Standards.  Credit Hours attempted at institutions from which the student transferred but which are not accepted for credit at KWU are not considered Credit Hours Attempted for the qualitative or quantitative calculation.

**Definition of Credit Hours Earned:  The following grades count as:

  • Earned Hours: A, B, C, D, P, S, CR, I/B, I/C, and I/D.
  • Attempted Hours, but do not count as Earned Hours: F, U, I/F, I, and W.
  • The following grades affect the cumulative GPA: A, B, C, D, F, I/B, I/C, I/D, and I/F.
  • Remedial Courses are NOT included in this calculation.
  • Repeated courses are included in the cumulative attempted credit hours. However, the course with the highest grade is included in the cumulative grade point average.

Frequency of Academic Progress Evaluation: The Registrar’s Office shall review each undergraduate student’s Academic Record for satisfaction of the standards at the end of each term:  Fall, Spring, and Summer. 

Academic Probation / Dismissal

A student who fails to meet either the Qualitative CGPA and/or the Quantitative Standards (see above) at the end of a term will be placed on Academic Probation.  If a student who is already on Academic Probation fails to achieve good standing during the following semester, the student may be dismissed.  However, no student will be dismissed when the most recently completed semester GPA is 2.00 or better.

Provisionally admitted students are considered to be on Academic Probation upon entry and must accomplish a GPA of at least 1.5 during the first semester.  Failure to do so will result in dismissal.

For purposes of determining athletic eligibility, students are considered in good standing unless academically dismissed.  Both Provisionally Admitted students and students on Academic Probation must participate in the Student Success Center and be enrolled in the Strategies for Success class. 

Recipients of Financial Assistance will be on Financial Assistance Warning and remain eligible for such assistance for the semester following the end of the term in which they did not meet the standards, but must achieve the standards at the end of that term or their eligibility for Financial Assistance will be terminated.  See Effect of Academic Probation on Eligibility for Financial Assistance located at Frequently Asked Questions on the KWU website.

Students dismissed after Spring semester may not enroll at Kansas Wesleyan University for the summer term or the next fall semester.  Students dismissed after the Fall Semester, may not enroll at Kansas Wesleyan University for the Spring Semester.  Students dismissed after the Summer Semester, may not enroll at Kansas Wesleyan University for the Fall Semester.  Academically dismissed students who wish to re-apply for admission are encouraged to use the period of absence from Kansas Wesleyan University for activities that will give evidence of their potential to improve performance, for example, successful completion of coursework at another institution in order to raise their cumulative grade point average to a level admissible to the University.

Appeal of Academic Dismissal: Within two weeks of being academically dismissed, a student may appeal in writing to the Enrollment Committee by submitting their appeal to the Admissions Office.  The Enrollment Committee is chaired by the Vice President for Enrollment Management.  The Provost, the Registrar, the Director of the Student Success Center, and several faculty members also serve on the Enrollment Committee, among others.    The “Petition to Appeal Academic Dismissal” form may be obtained from the University Website or the Office of the Registrar, or the Office of Admissions.  Students whose appeals are approved by the Enrollment Committee may resume enrollment at Kansas Wesleyan University on Academic Probation, and must be enrolled in the Strategies for Success class, participate in the Student Success Center and must follow the Academic Plan set for them.  The Academic Plan may involve the inclusion of a graduation plan and timeline for degree completion, which the student is obligated to follow exactly in order to remain enrolled at the University.  Financial Assistance eligibility is reinstated during semesters of probation or academic plan.

Readmission After Academic Dismissal: After the full semester of absence following dismissal, students may reapply for re-admission to the University by submitting the “Return After Lapse” application available from the Admissions Office.   The re-admission will be reviewed by the Enrollment Committee.  If re-admitted, the student will re-enter the University on Academic Probation. Financial Assistance eligibility is reinstated during semesters of probation or academic plan.  If the student has been gone for two full semesters or more, he or she must also complete a new application for admission and submit the twenty dollar ($20.00) nonrefundable application fee, and the student must meet normal admissions criterion.    A student’s entire educational record is considered for all readmission decisions.  The student’s advisor will be kept informed of all re-admission decisions. Financial Assistance eligibility is reinstated.

Academic Good Standing: Graduate Students

To be considered in academic good standing, students must meet two standards:

1)    Qualitative Standard: Graduate Students must achieve a Cumulative Grade Point Average (CGPA) of 3.000 or higher.

         * See definition of Credit Hours Earned and Attempted below.

2)    Quantitative Standards:

  1. Maximum Time to Complete Degree: Graduate students must complete a degree within a maximum of 45 attempted graduate credit hours (150% of the normal program length of 30 credit hours).
  2. Pace (Percentage of Completion): Graduate students must complete 66% or more of the hours attempted over the history of their graduate college credits (cumulative credit hours earned/cumulative credit hours attempted). This will include graduate transfer hours accepted from other institutions as well as all graduate credit hours at Kansas Wesleyan University. The following grades count as earned credits: A, B, C, D, P, S, CR, I/A, I/B, I/C, and I/D. The following grades are counted as attempted credit hours, but do not count as earned credits: F, U, I/F, I, and W. The grades of F and I/F affect the cumulative GPA. **Credit Hours Earned/*Credit Hours Attempted must be at least equal to 66.66%

*Definition of Credit Hours Attempted: All credit hours attempted at Kansas Wesleyan University and all credit hours accepted for transfer into Kansas Wesleyan University are included in both the Qualitative and the Quantitative Standards.  Credit Hours attempted at institutions from which the student transferred but which are not accepted for credit at KWU are not considered Credit Hours Attempted for the qualitative or quantitative calculation.

**Definition of Credit Hours Earned:  The following grades count as:

  • Earned Hours: A, B, C, D, P, S, CR, I/B, I/C, and I/D.
  • Attempted Hours, but do not count as Earned Hours: F, U, I/F, I, and W.
  • The following grades affect the cumulative GPA: A, B, C, D, F, I/B, I/C, I/D, and I/F.

Repeated courses are included in the cumulative attempted credit hours. However, the course with the highest grade is included in the cumulative grade point average.

Frequency of Academic Progress Evaluation: The Registrar’s Office shall review each Graduate student’s Academic Record for satisfaction of the standards at the end of each Graduate term:  Fall, Spring, and Summer. 

Students with Completed Bachelor’s Degree: Students with a completed bachelor’s degree will be eligible for federal Direct Stafford and Unsubsidized Stafford Loans for a subsequent bachelor’s degree, provided the aggregate loan limit has not been exceeded. These students are also eligible for Kansas Wesleyan University scholarship and grant programs not based upon financial need.  Satisfactory Academic Progress for Cumulative units attempted (PACE) should follow GPA; not described in KWU catalog.