Grades and Other Academic Issues

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All grades are determined by the instructor in charge of a specific course. The scale for grading is as follows:

  • A  — Indicates high honor and is reserved for excellent work.
  • B  — Indicates very good work.
  • C  — Indicates work is good or average university quality.
  • D  — Indicates the work is the lowest quality allowed to pass the course.
  • F   — Indicates the quality of the work does not meet university standards.
  • I    — Indicates the work is incomplete. An “I” is accompanied by a tentative grade based on work completed by the student in relation to total requirements. An “I” must be removed by the dates listed in the Academic Calendar. If it is not removed by this stipulated date, the tentative grade becomes the final grade.
  • S   — Indicates satisfactory performance. It is usually reserved for courses wherein letter grades are not utilized.
  • U  — Indicates unsatisfactory performance. It is usually reserved for courses wherein letter grades are not utilized.
  • W — Indicates a grade has not been given as a result of student initiative to withdraw from the course or the university.
  • AU— Indicates the course is audited and carries no credit.
  • P/CR-Indicates credit towards graduation requirements has been granted without a letter grade.
  • NC—Indicates the course was taken but does not count as credit toward graduation requirements.

Grade Points

Grade points are earned for coursework as follows:

  • A — Four (4) grade points for each hour of course credit.
  • B — Three (3) grade points for each hour of course credit.
  • C — Two (2) grade points for each hour of course credit.
  • D — One (1) grade point for each hour of course credit

Final Examinations

Most courses require final examinations. A final examination period during which no regular classes meet is scheduled at the end of the fall and spring semesters. Final examinations or an alternative learning experience will be given during this period. Final examinations for 8-week block classes and for summer session classes are given during the last scheduled class meeting.

Course Repeat Policy

Students may not repeat courses in which grades of “A”, “B”, or “C” have been earned; however, they may repeat once any course in which a grade of “D” or “F” has been earned. When repeated,

the better grade earned is the grade counted in the cumulative grade point average and is the grade applied toward graduation requirements. The Enrollment & Financial Services Office records all courses taken and the grades earned in them. Students seeking a Kansas Teacher’s Certificate will follow the course repeat policy stated in the Teacher Education Handbook to meet certification requirements.

Students may repeat music ensemble courses (and any course designated as “repeatable” in the course description) as many times as they wish, regardless of the grade previously earned, and each repeat and the grade appears on the student’s record. Each of the SPES 115 Activities may be repeated once, but no more than 4 hours total in SPES 115 may be counted for graduation. Other exceptions are permitted wherein departmental policies demand repeats, regardless of grades, to meet requirements for a major.

Only one grade of “D” and no grades of “F” are allowed among the courses counted toward a major.

Grade Appeal Procedure

A student who receives a finalcourse grade that he or she believes is biased, arbitrary or capricious, unlawful, erroneous, or contrary to stated policy should discuss the grade with the faculty member. If, after such discussion, the student still believes that the grade meets the above criteria and the faculty member is unwilling to change the grade, the student may initiate a grade appeal.

To initiate such an appeal, the student must complete a Petition to the Provost form, available in the Enrollment and Financial Services Office, explaining in detail the grounds for an appeal. If a hearing is granted, the faculty member and the student will each have an opportunity to present his or her case before the Provost. The decision of the Provost is final.  All grade appeals must be made within 30 calendar days of the last day of the semester.

No student, faculty member, or administrator shall be subjected to any form of harassment as a result of using these review procedures.

Student Classification

Undergraduate student classification, or class standing, is determined by total earned credit hours. At the beginning of each semester students are classified according to the following scale:

                       Total Earned Credit Hours                           Classification

                       0 — 27.99                                                   Freshman
                       28 — 58.99                                                 Sophomore
                       59 — 88.99                                                 Junior
                       89 — to graduation.................................... Senior

Other classifications employed include:

  • Pre-Freshman - a current high school student who meets special requirements for admission.
  • Audit - a student enrolled for no credit.
  • Students are also classified as non-degree-seeking and graduate.

Academic Honors

President's Honor Roll/Dean's Honor Roll

Full-time students with no incompletes and a semester grade point average of 3.75 or higher will be listed on the President’s Honor Roll at the end of each semester. Full-time students with no incompletes and a semester grade point of 3.25 — 3.74 will be listed on the Dean’s Honor Roll at the end of each semester.

Summa Cum Laude - Magna Cum Laude - Cum Laude

Honors, designated as Summa Cum Laude, Magna Cum Laude, and Cum Laude, are conferred at graduation only upon those students who have satisfied all requirements for a baccalaureate degree and who, in addition, have earned a minimum grade point average as listed below. Averages will be computed for all courses taken by the student in partial fulfillment of the requirements for a Bachelor’s degree as well as for all courses taken while a student at Kansas Wesleyan University. The student’s earned grade point average must equal or surpass minimal requirements in both categories: the overall cumulative GPA and the KWU GPA.

                              Summa Cum Laude  — minimum GPA 3.90
                              Magna Cum Laude   — minimum GPA 3.75
                              Cum Laude               — minimum GPA 3.50

Honors” Designation Requirements – 18 Credit Hours

The student must

  1. Be accepted into the Honors Program.
  2. Be a member of the Honors Program in good standing at the time of graduation.
  3. Complete 15 credit hours in courses with an HONR prefix, including at least one topical seminar and at least one issues course
  4. Complete a senior research project, HONR 499.

“Honors Certificate” Requirements: – 9 Credit Hours

The student must

  1. Be accepted into the Honors Program.
  2. Be a member of the Honors Program in good standing at the time of graduation.
  3. Complete 9 credit hours in courses with an HONR prefix, including at least one topical seminar and at least one issues course.

Alpha Chi Honor Society

Alpha Chi is a national honor society open to students from any field of study who meet the following guidelines:

  • Currently enrolled
  • Junior or Senior standing
  • In upper 10% of their class
  • Cumulative GPA of at least 3.5
  • Have completed at least 24 resident hours at Kansas Wesleyan University
  • Received the approval of the faculty in regard to honor, integrity, and academic merit.

Other Honor Societies

Alpha Psi Omega (National Theatre Honor Society)
Beta Beta Beta (National Biological Honor Society)
Phi Alpha Theta (International History Honor Society)
Sigma Pi Sigma (Physics Honor Society)

Academic Good Standing

To be considered in academic good standing, students must maintain a cumulative GPA in compliance with the following:

         Credit Hours Attempted                               Minimum GPA for Good Standing

   1— 14 (for provisional students)................................... 1.5 (subject to dismissal)
   Less than 28................................................................... 1.70
   28 or greater but less than 44......................................... 1.80
   44 or greater but less than 60......................................... 1.90
   60 and over.................................................................... 2.00

Academc Probation/Dismissal

A student whose cumulative GPA falls below the standards established for academic good standing will be placed on academic probation. If a student on academic probation fails to achieve good standing during the following semester, the student may be dismissed. However, no student will be dismissed when the most recent semester GPA is 2.00 or better.

Provisional students are considered to be on academic probation upon entry and must accomplish a GPA of at least 1.5 during the first semester. Failure to do so will result in dismissal.

For purposes of determining athletic eligibility, students are considered in good standing unless academically dismissed. Both provisional and probationary students must participate in the student success center.

Students dismissed after spring semester may not enroll at Kansas Wesleyan University for the summer term or the next fall semester.  Students dismissed after the fall semester will be absent for the spring semester; no dismissals are made after the summer term.  Academically dismissed students who wish to reapply for admission are encouraged to use the period of absence from Kansas Wesleyan University for activities that will give evidence of their potential to improve performance, for example, successful completion of coursework at another institution in order to raise their cumulative grade point average to a level admissible to the University.

Appeal of Academic Dismissal

Within two weeks of being academically dismissed, a student may appeal in writing to the Provost.The “Petition to the Provost” form may be obtained from the Enrollment & Financial Services Office.  If the Provost’s decision is positive, the student may resume enrollment at Kansas Wesleyan University on continued academic probation.


After the full semester of absence following dismissal, students may reapply for admission to the University and must meet normal requirements for admission.   If readmitted, the student will re-enter the college on academic probation. If the student has been gone for two full semesters or more, he or she must also complete a new application for admission and submit the $20 non-refundable application fee. Students absent for less than two full semesters will complete the Return after lapse application.  A student’s entire educational record is considered for readmission decisions. The student’s advisor will be kept informed of the admission decision.

Policy on Academc Integrity

Student Responsibility

Academic integrity is a cornerstone of teaching and learning at Kansas Wesleyan University. It is expected that all members of the University community will uphold high intellectual and ethical standards. It is the responsibility of students to protect their own work from inappropriate use by others and to protect the work of other people by properly citing the sources of references and ideas. It is the responsibility of students to ensure that examinations are honestly held and that work for a course is honestly done.

Academic Dishonesty

Academic dishonesty includes, but is not limited to, plagiarism and cheating. Other examples of violations in this category include falsification of academic records or misrepresentation to the University or to others of one’s academic status.

Plagiarism is the use of another’s works or ideas, verbatim or paraphrased, consciously or unconsciously, without giving credit to the creator of the work. Cheating is the unauthorized use or exchange of information before or during an examination, unauthorized collaboration on an assignment, submitting the same work for more than one course, or buying or selling work for a course. It is similarly cheating to conspire to do any of the above or to aid or assist those who do.

When penalties for cheating or plagiarism are imposed, a faculty member shall inform the Executive Vice President/Provost, in writing, of the occurrence. The faculty member will also provide the student(s) with a copy of the report. Based on the situation, the faculty member may take any of the first three of the following actions independently and without prior notice. Any other actions may be taken only by the Executive Vice President/Provost when presented with the faculty member’s evidence.

  • Re-do work, retake examination with penalty
  • Fail work, fail examination
  • Fail course
  • Suspension from one or more University components
  • Ineligibility for honors
  • Dismissal from the University for one semester

(labeled as academic dismissal on the student record)

Appeal Process on Academic Dishonesty Penalties

The student has the right to appeal any of these penalties. To initiate the appeal, the student must submit a petition to the Provost explaining in detail the grounds for an appeal.  The appeal must be initiated within 30 calendar days of the date on which the penalty was imposed.  If a hearing is granted, the faculty member involved also will be invited to present his or her case. Both parties will be informed in writing of the Provost’s decision.