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Job Description - Admissions Coordinator

Job Title:                              Admissions Coordinator

Primary Purpose:              Initial contact person for all incoming calls and visitors, coordinator of campus visits, data entry/CX support, and general support to other members of the admissions team.

Reports to:                           Director of Admissions

Employee Status:               Full-time, Non-Exempt, At-Will, Staff


  • Coordination of all daily campus visits and special visit days.
  • Handle incoming calls and route to appropriate person/department.
  • Provide admission team data entry support in processing of applications, test scores, transcripts, and other supporting credentials for applicant admission review.
  • Provide support for all admissions mailings, both regular and bulk.
  • Support in maintaining all printed inventory (envelopes, letterhead, brochures, etc.).
  • Participation in all Kansas Wesleyan University special visit days, registration, and orientation activities as assigned.
  • Clerical support for Director and professional staff when necessary.
  • Coordination of all Admission efforts to fulfill the strategic plan of the Office and the University.
  • Completion of reports as assigned by the Director of Admissions.

Essential Duties:

  • Provide hospitality to visitors, handling phone requests, referring students to appropriate college resources, and handling financial transaction operations.
  • Coordination of daily campus visits and special visit days.
  • Perform recruitment system functions including computer and manual processing.  
  • Processing of mailing operations and general support to other members of the admissions team. 
  • Assist in maintaining all office supplies and promotional materials. 
  • Uphold the mission of Kansas Wesleyan University.
  • Other duties as assigned by the Director of Admissions.


  • Proficiency in MS Office
  • Experience with computer and internet operations required
  • Ability to communicate effectively with diverse populations verbally and in writing

Experience and Education:

  • High School Diploma is required, some higher education is preferred.                                          

Special Requirement:

  • Subject to a criminal background check prior to employment