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KWU Online Policies and Procedures

Student Verification Policy

Commission Policy FDCR.A.10.090: An institution has a responsibility to remain in good standing with each state in which it is authorized or licensed as well as with any other institutional or programmatic accrediting agency recognized by the U.S. Department of Education by which it is accredited or pre-accredited up to the point that it voluntarily withdraws from such relationships. An institution shall fairly represent to the Commission and to the public its history or current or previous status with other institutional or programmatic accrediting bodies and with each state in which it is authorized or licensed. An institution shall disclose to the Commission any pending or final state actions that affects the institution’s legal status or authority to grant degrees or offer programs and any pending or final actions by an accrediting agency to withdraw accredited or pre-accredited status, impose a sanction or deny an application for such status. Such disclosure shall take place at the time of the action by the other entity and on the Commission’s Institutional Update as well as in preparation for a comprehensive evaluation by the Commission.
The United States Federal Higher Education Opportunity Act (HEOA) of 2008, Public Law 110-315, requires Kansas Wesleyan University put processes in place through which we establish that the student who registers in an online course is the same student who participates in and completes the course and receives the academic credit. Kansas Wesleyan University fulfills this requirement by restricting student access to online courses through the university portal which requires a secure login and password. Some of the online courses offered at KWU correspondingly require that students take their exams in a proctored environment. This policy applies to all credit-bearing distance education courses or programs offered by Kansas Wesleyan University, beginning with the application for admission and continuing through to a student’s graduation, transfer, or withdrawal from study.
Policy Procedures:
Verification of a student's identity begins at the time of admission or initial course registration. Procedures related to student identity verification include registration, advising and transcript procedures as well as generation of a unique Jenzabar ID for each student. To authenticate identities, Kansas Wesleyan University will use one or more of the following methods for verification:
• A secure login with user name and password
• Proctored examinations
• New or emerging technologies and practices that are effective in verifying student identification
When a student is initially registered, a unique login and password is created that provides access to the secure university intranet (myKWU) and that information is communicated to the student. If a student does not receive or misplaces this information, they are required to bring photo identification to the Registrar's Office. Student access to the course management system is through myKWU and requires the use of this login and password. Data transmission of login information is secured using standard encryption technology. Students are given information regarding best practices related to setting up and maintaining the security of the passwords on the myKWU login screen.
When a student first logs in, they are prompted to set up security questions that allow them to retrieve their password if they forget it. Student who cannot retrieve their password electronically may contact the KWU Help Desk for assistance. Personally identifiable information collected by the University may be used, at the discretion of the institution, as the basis for identity verification. For instance, a student requesting that their myKWU login password be reset may be asked to provide two or more pieces of information for comparison with data in our records.
Student Responsibility:
The Code of Conduct in the Kansas Wesleyan University Student Handbook specifically prohibits all forms of cheating, plagiarism and academic dishonesty. The Code of Conduct also proscribes any misuse of university computer resources such as:

Theft or other abuse of computer facilities and resources, including but not limited to:
a. Unauthorized entry into a file, to use, read, or change the contents, or for any other purpose.
b. Unauthorized transfer of a file.
c. Use of another individual’s identification and/or password.
d. Use of computing facilities and resources to interfere with the work of another student, faculty or staff member or University Official.
e. Use of computing facilities and resources to send obscene or abusive messages.
f. Use of computing facilities and resources to interfere with normal operation of the University computing system.
g. Use of computing facilities and resources in violation of copyright laws.
h. Any violation of the University Computer Use Policy
(2015-2016 Code of Conduct, pp. 3-4)

Students are responsible for maintaining the security of usernames, passwords and any other access credentials assigned to them. This information may not be shared or given to anyone other than the person to whom they were assigned. Users are responsible for any and all use of their account. KWU recommends that all users change their password when necessary to maintain security. Users are held responsible for knowledge of the information contained within the most recent KWU catalog as well as the KWU Student Handbook. Failure to read and comply with university guidelines, requirements and regulations will not exempt users from responsibility.


RE: Policy regarding employee tuition remission and online course enrollment

DATE: January 8, 2015

STATUS: Agreed to in principal at Cabinet on January 8, 2015

The employee tuition remission benefit for faculty and staff and their dependents will be extended to include online course offerings given capacity exists in the course section in question. Approval of exceptions are made at the discretion of the provost.

RE: Policy regarding traditional students and online course enrollment and billing

DATE: January 8, 2015

STATUS: Passed unanimously at Cabinet on January 8, 2015

Online course offerings are not considered as part of the full-time, undergraduate face to face student’s in-load assignment for billing purposes. The full-time, face to face student participating in athletics, and residential students may take online courses, but only as an overload, billed at the full, undiscounted tuition rate with associated fees set annually by the institution.

Further, those who achieve full-time status through a combination of face to face and online courses will be billed the individual credit hour rate, but will be ineligible for institutionally funded and/or controlled financial assistance programs.

Deviations or exceptions to this policy can be made at the discretion of the provost.